When allegations are made to the ombudsperson, the ombudsperson takes the complaint to the school chair, who conducts an informal inquiry. The ombudsperson also notifies the relevant dean and the Senior Vice President for Academic Affairs of the complaint (or if the Senior Vice President for Academic Affairs is the individual about whom allegations are made, the President). The school chair sends a report of the informal inquiry to ombudsperson, the unit dean, and the Senior Vice President for Academic Affairs within seven calendar days. The ombudsperson sends the report to both complainant and accused.

If further action is needed, the initial stage of the process begins within three days of chair’s report or two days of complainant’s request.