2.3.1.0.3: Vacation
Eligibility: Regular Full-time Staff
Vacation time off with pay is available to eligible staff members to provide opportunities for rest, relaxation, and personal pursuits. The University recognizes that rest and recreation are very important to staff renewal and rejuvenation. Consequently, the University encourages staff members to use all of their vacation time by the end of each calendar year.
The amount of vacation time a staff member receives each calendar year increases with the length of their employment. Regular, full-time staff members earn vacation as shown in the following schedule. The vacation bank balance is recorded on July 1 and all vacation hours should be taken by June 30th of the following year. However, employees may roll 40 vacation hours into the next fiscal year. Regular part-time staff do not receive vacation benefits. Hours are calculated on the basis of a 40 hour work week.
Full Time Staff Member Completed Years of Employment |
| Hours of Paid Vacation |
New Hire -1 year (date of hire to end of calendar year) |
| 10 days (80 hours) pro-rated based on date of hire |
1-5 years of employment |
| 12 days (96 hours) |
6 – 10 years of employment |
| 16 days (128 hours) |
11 plus years of employment |
| 20 days (160 hours) |
Requesting Vacation time:
You are required to provide your supervisor with reasonable advance notice and obtain approval prior to using vacation time. For a pre-scheduled vacation request of 5 consecutive days or more, you must provide your supervisor with at least two weeks’ advance notice. This ensures you and your supervisor are prepared for your time off and ensures that all staffing needs are met.
Scheduling of vacation is subject to the approval of the staff member’s supervisor based on the needs of the department. Vacation time is requested in two-hour increments.
Carry Over Hours: Employees may roll 40 vacation hours into the next fiscal year.
Pay Out Upon Resignation: Employees who leave the university in good standing and provide a minimum of a two-week notice will be paid the balance of their vacation bank according to the following schedule:
5+ years of service: 25% of current year vacation bank
10+ years of service: 50% of current year vacation bank
The balance of the vacation bank is calculated as the beginning bank balance for the current year minus time taken off during the current year. Roll-over balances from the previous year are not included in the current year calculation.