Spalding University’s aim for purchasing is to ensure that all University funds are used in a manner that supports the strategic initiatives of the University at the best possible value.

See Spalding University’s Purchasing Policy for specific guidelines regarding purchasing.  This policy is to address the specifics of purchase orders only.

Spalding Purchase Order Guidelines:

Purchase orders are required for the below instances only.

1. Required by the vendor
2. Purchases $10,000 and above
3. Capital Assets $2,500 and above

Purchase Order Procedure:

Follow the below procedures when requesting a purchase order.

1. Email accountspayable@spalding.edu to request a PO
2. Accounts payable will issue a PO number and form to complete
3. The department will complete the form and provide appropriate documentation if available (ie quotes)
4. Department head signature required
5. Submit completed PO to accountspayable@spalding.edu
6. Accounts payable will acquire appropriate finance office approval and will send back approved PO to the department
7. Once approved by the finance office, the purchase may be completed.
8. Upon completion of service/order, send invoice to Invoiceautomation.spu@wss.pnc.com